Interpret Science LLC
Last Updated — 21 April 2025
The English version governs until a full Spanish translation is posted; after that both versions are equally authoritative.
This Policy explains how Interpret Science LLC (“Interpret Science,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information when you (“User”) interact with our remote, simulation-based internship programs (the “Services”).
We do not collect any personal information from casual website visitors, set no browser cookies, and embed no third-party tracking scripts.
All data described below is obtained only from accepted candidates during onboarding.
We do not knowingly collect data from anyone under 18. If you believe we hold a minor’s data, e-mail compliance@interpretscience.com and we will delete it.
| # | Category | Examples | When Collected |
|---|---|---|---|
| 1 | Identifiers | Legal name, date of birth, e-mail, postal address, phone | Candidate onboarding form |
| 2 | Government IDs | Passport, U.S. visa/I-20, one local ID | Identity verification |
| 3 | E-Signature Records | Zoho Sign envelope ID, IP captured at signing, timestamp, SHA-256 document hash | Signing the Pre-Letter Package |
| 4 | Program Records | Assessment scores, certificates, mentor-session recordings | Generated during participation |
| 5 | Payment Data | ACH routing & account numbers, wire references, Mercury invoice numbers (no card data) | Upon invoice payment |
| Purpose | Legal Basis |
|---|---|
| Evaluate applications, verify identity, issue Offer Letter, deliver LMS modules, award certificates | Contract necessity |
| Satisfy IRS, SEVP, and other compliance obligations | Legal obligation |
| Prevent fraud, plagiarism, or unauthorized access | Legitimate interests |
| Send optional program announcements or newsletters | Consent (opt-in; opt-out any time) |
| Recipient | Reason Shared |
|---|---|
| Zoho Sign | E-signature capture & tamper-evident audit trail |
| Mercury Bank / FedACH | Invoice issuance and ACH or wire settlement |
| HFSN Corporations Pvt Ltd (India) | Outsourced operational support & secure data storage |
| Cloud-Hosting Provider | Secure hosting of our site and LMS (no access-logs retained) |
| Government & Law Enforcement | Where required by law or to protect rights/safety |
| Corporate Transactions | Merger, acquisition, or asset sale (you will be notified) |
We never sell or rent personal data.
Data may be processed in the United States and India. Cross-border transfers rely on Standard Contractual Clauses (SCCs) and processor agreements with strict role-based access controls.
We set no cookies, local-storage items, pixels, or fingerprinting scripts.
If that ever changes, we will (i) update this Policy and (ii) present a consent banner before any tracker loads.
| Data Type | Retention |
|---|---|
| Accepted applicants, government IDs, e-signature records, program records | 10 years after program completion (to verify employment history & defend legal claims) |
| Rejected applications | 2 years |
| Financial & tax records | 7 years (IRS requirement) |
After these periods, data is securely deleted or irrevocably anonymised unless law requires longer retention.
| Right | How to Exercise |
|---|---|
| Access / Copy | Request a PDF or CSV of your data |
| Correction | Ask us to fix inaccuracies |
| Deletion | Request erasure unless retention is legally required |
| Portability | Receive a structured file (CSV or JSON) of data you provided |
| Marketing Opt-Out | Click “unsubscribe” in any e-mail or e-mail us |
Send requests to compliance@interpretscience.com. We verify identity (e-mail confirmation or ID check) and respond within 30 days.
California residents may request (i) the categories of personal information disclosed for business purposes in the prior calendar year and (ii) deletion or correction of their data, subject to statutory exceptions. Interpret Science does not “sell” or “share” personal information as defined by the California Privacy Rights Act (CPRA).
E-mail compliance@interpretscience.com with the subject line “California Privacy Request.”
External links (e.g., banking portals) are provided for convenience. Those services operate under their own privacy policies; Interpret Science is not responsible for them.
We do not knowingly process data from children under 18. Parents or guardians may request deletion via compliance@interpretscience.com.
Material changes will be announced by e-mail and a banner on the Services. The “Last Updated” date above marks the effective date. Continued use after that date constitutes acceptance.
Estamos preparando una versión completa de esta Política en español. Mientras tanto, puede escribirnos a compliance@interpretscience.com para solicitar una copia provisional.
End of Policy